From receipt to reimbursement.
Employees snap a receipt and AI reads it. Your policy is checked before the report is sent, every line is checked for fraud, and the right people approve it. Finance exports it to your accounting system and marks it paid.
How a report moves
Four steps, each one with a clear owner. Everyone can see where a report is at any time.
- CaptureThe employee photographs or uploads receipts, or emails them in. AI reads the merchant, date, total and tax.
- ReportReceipts become lines in a report. Policy limits are checked and any warning is explained before it is sent.
- ApproveThe employee sends it to their manager, or picks the approver. Fraud flags must be cleared with a reason.
- PayFinance does the final review, exports the report to your accounting system and marks it paid.
Receipt capture that works on a phone
No typing. Receipts can come in three ways, and AI fills in the details.
Snap with the phone
Use the phone camera from the browser. Several receipts in one go, blurry photos are caught, and it keeps working offline until the signal is back.
Upload files
Photos, PDFs and phone formats like HEIC. A long receipt taken in two photos is joined into one.
Email them in
Each company gets its own receipts address. Employees forward e-receipts from the email they sign in with.
AI reads the receipt
Merchant, date, total, tax and category are filled in. Hotel bills also show the number of nights.
Mileage and splits
Claim travel by distance at your mileage rate. Split one bill across categories or projects.
Own money or company card
Mark how each expense was paid, and whether it can be billed to a client or project.
Your expense policy, checked before submission
Admins set the rules once. Employees see a clear reason on any line that breaks one, and add a note if they still need to claim it.
Ready-made templates for India and the US get you started in one click.
- Limit per expense, for example meals up to ₹2,000
- Hotel limit per night: ₹380 for 2 nights is ₹190 a night
- Daily limit per category
- Receipt required above an amount you choose
- Allowed days, for example no weekend spend
- Required fields, such as attendees for client meals
- Categories mapped to your GL accounts
9 fraud checks on every line
Each check that fires shows its reason to the approver. The report can't be given final approval until every flag is cleared with a reason.
- Duplicate imageThe same receipt photo or file used again, even resized or cropped.
- Duplicate receiptThe same date and amount claimed twice, across reports and employees.
- Already paid as an invoiceThe bill was already paid through accounts payable.
- Altered receiptSigns the receipt image was edited.
- Just under a limitAmounts that sit just below a policy limit.
- Round amountTotals with no paise or cents, which real bills rarely have.
- Weekend or holidaySpend on a day the business is closed.
- Outside the report datesA receipt dated outside the trip or period being claimed.
- Old receiptReceipts older than the number of days you allow.
The right people approve it
Approvals follow your organisation, and work for small teams where one person does everything.
- A second approver for reports above an amount you set
- Reminders for waiting approvals, and escalation to finance when one is overdue
- Email updates at each step, which each person can turn on or off
Export, pay and see where the money goes
Approved reports go out in the format your accounting system expects, then get marked paid.
- Expense lines as CSV
- GL journal with your reimbursement, company card and expense accounts
- QuickBooks Online bills
- Oracle EBS payables interface
- Spend dashboard by category, person and month
See it with your own receipts.
Use expense reports on their own, or together with accounts payable. Each user only sees the services your company uses.